All NOCs will have to notify the Huye 2019 LoC of their arrival details, including whether they would be arriving as individuals or in a group, by air or land, and what equipment they would be carrying.  

Points of Entry

NOCs are encouraged to use the following points of entry:  

• Kigali International Airport, Kigali
• Gatuna Border Gate (South Eastern border with Uganda)
• Akanyaru Boarder
• Rusumo Boarder

Arrivals, Departures and Transfers

Transport will be provided from Kigali International Airport to the Huye 2019 Games Village, on condition that NOCs have promptly submitted their Arrival information.  

Airport Arrivals

There will be Protocol Officers at the Airport to receive the Teams. The process will be as follows:

1. Teams should first receive their Visa letters (if applicable) and fill out Immigration forms;
2. Pick up any luggage at the carousel. If there is missing luggage, please go to the desk to fill out the lost luggage forms.
3. Teams are to declare excess amounts of money. Gifts must also be declared. Gifts must be accompanied by a copy of the letter from Customs to avoid penalty and confiscation.  
4. Protocol officers and ushers will assist with ushering teams to their transport.

Visa Requirements

From 1st Jan 2018, Nationals of all countries receive visa on arrival at Kigali International Airport and all land borders.

Citizens of all countries that are not visa exempt, have also option to submit application online (Click he

1. re)or at the Rwanda Diplomatic Missions of the country of residence before departure. Those applying online have option to pay online or upon arrival. Detailed requirements are set out in the Information for applicants for each class of visa (use the following linkto select the appropriate class of visa)

Participating Sport Disciplines

(F) = Female

(M) = Male  

In addition to the sport-specific Quotas, each NOC may accredit the following:  

Huye 2019 LoC will provide suitable venues, access to equipment and scheduled training times for the purposes of athlete training prior to and during each sport specific competition. Training venues will be availed before the Opening Ceremony for the teams that arrive early.  

The following table shows the competition venues as well as their distance from the Games Village:  

Note: Each sports will have specific regulations about the interpretation of U18 as per their respective international federations.

The Huye 2019 Accreditation system captures, verifies and compiles all the data received from the NOCs and produces an Accreditation Card that will be used as the official identification instrument during the Games.  

Accreditation cards will be distributed to Chefs de Mission upon their arrival or upon the Delegation Registration Meeting if they arrive prior to their team. It is the Chef de Mission’s responsibility to ensure that the Accreditation Cards are distributed to all athletes and officials and that their details are correct.  

All accreditation corrections may be done at the Accreditation Centre in the Games Village.

All information regarding accreditation will need to be sent to the email address of the games:  

[email protected] together with the athletes’ registration forms.

Chef de Mission Meetings

All Chefs de Missions will be required to meet every morning to discuss issues raised on the previous days and activities scheduled to occur, such as the process for Opening and Closing Ceremonies.  The Chef de Mission Meeting will take place in the Services Centre.

Telephone

Each NOC will receive one Rwandan SIM card for their Chef de Mission

The Games’ Village for the Huye 2019 will be at the Integrated Polytechnic Regional Centre (IPRC) South Campus in Huye district, where all teams will be accommodated. The Games Village will accommodate all athletes on a gender-specific sharing basis (2 per room).

Chefs de Mission, Coaches, as well as Managers, Team Doctors and other team officials will be accommodated at University of Rwanda Huye Private Campus Hostel.

1. Each Chef de Mission will be responsible for the distribution of keys and allocation of rooms. Locks and keys will be delivered to Chefs de Mission following their Delegation Registration Meeting.
2. It is obligatory that any apartment with female athletes must also have female officials.
3. Where possible, each apartment should be gender specific (only males or only females).
4. Rooms are mandatory to be gender specific.
5. Lost keys and locks that must be broken will be charged $25 US Dollars each.

Athlete Centre

The Athlete Centre is placed in the center of the Games Village.  Athlete Centre will have:

1. Help desks
2. Transport Desk
3. Booking transportation and verifying of schedules and Arrivals and Departures.
4. Sports Desk
5. Schedules, draws, results and general sports information.
6. Athlete Wellbeing Desk
   • Safe Games and incident reporting.
   • Information on Education programs, Village & Accommodation Desk
   • Maintenance issues, lost & found, Catering & laundry queries, check-out confirmation, lost keys.  
   • Education Desk
7. Convenience stores
8. Food kiosk (paid service)

Services Centre

The Services Centre will include:

1. Accreditation Centre
2. Chef de Mission Meeting Room
3. Transport Centre
4. LoC Offices
5. Volunteer Centre
6. Education Programs

Meal Times and Locations

The dining hall located within the Games Village and will have an indoor seating capacity. The menu will have a component of fixed items such as fresh fruits and varied main courses including vegetarian options.  

Arrangements will be made for food and beverages to be provided at least 17 hours a day.

Access to the cafeterias shall be by indication of Knife and Fork on the Accreditation Card or meal vouchers. Staff shall be located at entry points of the cafeteria to restrict entry to correctly accredited people.

Any dietary needs should be communicated at the Village Help desk in the Athletes Centre.

NOC Presidents & Secretary Generals will be accommodated at hotel Boni Consilii in Huye.

Huye 2019 LoC will only pay for accommodation and breakfast. Any other extras such as other hotel meals, laundry and telephone will be paid for by individual guests.

Notes

1. All delegates shall abide by the rules and regulations and code of conduct with respect to the respective places where they would be accommodated, from the time they check in to the time they check out.  
2. All delegates shall comply with rules and regulations, meal times, hygiene standards and codes of ethics with respect to catering at the various catering facilities set aside for the Games, including the AYG Village, Hotels and other halls of residence.

International transport

ANOCA Zone V will provide a transport subsidy for each participating NOC. Clarifications and details will be sent to NOCS by the ANOCA Zone V later.

Games Shuttles

The Games Shuttles are available to all accredited individuals and will be offered from 8:00 to 20:30 and will run on an hourly basis. (Shuttles will not be running 3 hours prior to and during the Opening and Closing Ceremonies) The shuttle route will stop at the following key locations:

1. AYG Village;
2. Competition venues;
3. Games Family Hotels  

Team sports Shuttles:  

Each sport will have a dedicated, prescheduled bus to travel to competitions to ensure arrival at venue at least 2 hours prior to competition and at most 2 hours after competition ends.

Transport Centre

The Transport Centre will be at the Athletes Centre where all the transport will be coordinated. This is where the Call Centre and a Help Desk will be operated from. All information on Games Transport will be available from the Transport Office.  Applications for special transport will also be handled by the Transport Office.

NOC Cars

NOC Presidents will have private cars to be used on any route in Huye or to go to any external Games site. Those delegates wishing to go outside Huye or Games sites, special permission must be obtained from the Transport Centre.   

For official evening social events, transportation will be provided from the Games Village to the event venue and back.

Technical Official’s Transport  

Each sport will have a dedicated car and specific transport as per their individual sport’s needs.

Prohibited and Restricted Goods

Prohibited Goods

The importation of, among other things, the following goods into Rwanda is prohibited. It is illegal to be found in possession of prohibited goods and may result in seizure and prosecution. These include:

1. Narcotic, habit-forming drugs and related substances in any form.
2. Military firearms, ammunition and explosives  
3. Indecent and obscene material such as pornographic books, magazines, films, videos, DVDs and software  

Restricted Goods

Plastic bags are banned from being imported into Rwanda.

Equipment Transport and Storage

Please communicate in advance any equipment that will be entering Rwanda for competition that will then be re-exported out of the country. Any materials that will not remain in the country should not pay tax or dues as long as they are appropriately documented.

Opening Ceremony

The Huye 2019 ANOCA Zone V Youth Games Opening Ceremony will be held at Huye Stadium.

The Athletes will leave the Village in English alphabetical order. Teams will be assigned times to leave for Huye Stadium. Athletes and Team Officials will be expected to wear traditional dress or their official team uniforms during the Opening and Closing Ceremonies.  

All athletes and officials who reside in the Games Village will be invited to walk in the Athletes Parade at the Opening Ceremony.

The parade will progress in alphabetical order from Burundi to Uganda using each countries official name in English with the exception of Rwanda which as host country will parade last.

After the athletes parade delegates will be seated in the stadium to enjoy the ceremony. Athletes and officials with competitions the following day will have the option to return to the Games village after their country parades. Flag bearers for each country should be nominated at the Delegation Registration.

Closing Ceremony

The Closing Ceremony will take place at Huye Stadium, all athletes and officials who reside in the Games Village will be invited to walk in the athlete’s parade. In the Closing Ceremony all athletes will parade together.

Flag bearers for the Closing Ceremony must be nominated at the appropriate desk at the Athletes Centre in the AYG Village.

*Details pertaining to the Opening and Closing ceremonies will be given at the Chef de Mission.

Medal Ceremonies

Medal Ceremonies will be taking place at all the venues during the competition. The dress code for Medal Ceremonies should be official tracksuits.

Hospitals and Medical Services

Medical services will be provided on-site at the Games Village through the Polyclinic. Referrals will be done to designated medical facilities. Referrals which are not routed accordingly will be at the NOC/personal cost.

Services at Competition Venues

Emergency medical services and basic medical care will be availed at each competition venue.  

Medical Cover

Medical insurance for all their athletes and officials during the competition (1st to the 7th April 2019) will be covered by the Loc 2019.

Vaccinations  

Yellow Fever Vaccination

While Rwanda is Yellow Fever free, following the current active outbreak of Yellow Fever in Angola and the documenting of imported cases in some countries, the Rwandan Ministry of Health is implementing measures to prevent the import of Yellow Fever cases and therefore protect the health of residents and visitors.

The following instructions are delivered to inform public and travelers:

1. To enter in Rwanda, a Yellow Fever vaccination certificate is not required for travelers (Residents/ Non-Residents) coming from Yellow Fever non-endemic countries and without an active transmission outbreak of Yellow Fever.
2. To enter in Rwanda, a valid Yellow Fever vaccination certificate is mandatory for travelers (Residents/ Non-Residents) coming from Yellow Fever endemic countries1 and countries2 with active Yellow Fever transmission outbreaks.
3. All residents travelling to Yellow Fever endemic countries1 should be vaccinated at least 10 days before travelling.
4. For travelers (Resident/ Non-Resident) coming from an active Yellow Fever transmission outbreak country2 or travelers who have recently visited (within 24 days) an active Yellow Fever transmission outbreak country2 the following instructions will be applied:

Yellow Fever endemic countries1: Angola, Argentina, Benin, Bolivia Plurinational, Brazil, Burkina Faso, Burundi, Cameroon, Central African Republic, Chad, Colombia, Congo, Côte d’Ivoire, Democratic Republic of the Congo, Ecuador, Equatorial Guinea, Ethiopia, French Guiana, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Liberia, Mali, Mauritania, Niger, Nigeria, Panama, Paraguay, Peru, Senegal, Sierra Leone, South Sudan, Sudan, Suriname, Togo, Trinidad and Tobago, Uganda, Venezuela

Active Yellow Fever transmission outbreak country2: Angola

Unvaccinated and potentially infected travelers shall be refused entry. Travelers who possess an exemption from yellow fever vaccination, signed by an authorized medical officer or an authorized health worker, may nevertheless be allowed entry.

Anti-Doping Rules

The Rwanda National Anti-Doping Organisation Rules will be applicable to all athletes competing at the Rwanda 2019 ANOCA Zone V Youth Games for the entire period of the Games. This period is defined from the opening to the closing ceremony. During this period, athletes may be tested at any time and place during the Games under the authority of the RADO.     

All the NOC’s should be familiar with the RADO rules and guidelines as they cover the applicable measures for the Therapeutic Use Exemptions (TUE’s). In addition, the NOC’s will be required to provide athletes room list as well as their training details to facilitate the testing.

Doping Control Process

The WADA International Standards will be applicable during the Games and these can be found on the website www.wada-ama.org.  

Overall Security

Security services will be provided at each Venue and at the Village. In addition, the Residences at the Village will be cordoned off and access will be controlled. A set of security tips have been prepared with contact numbers for emergency situations or just general enquiries.

Village Security

There will be permanent guards at places of interest especially at entry and exit points on the perimeter fence and around the residential blocks. The Rwanda Police Service and other local law enforcement agencies will as well take part in securing the games village throughout.  Within the village there will be an office for use by law enforcement to cater for any eventuality and to make sure the security needs for everyone at the village are fulfilled.

Background Checks

As part of safety for everyone, background checks have been done for everyone coming into the country and this will continue throughout the games. If anything adverse is picked about anyone, the due process shall be invoked.

Accreditation Cards

Access to the Village and Venues will be controlled through the use of Accreditation Cards.  Athletes, officials, staff and volunteers must wear their accreditation cards at all times.

Crime Prevention Tips

The Rwanda 2019 LoC would like to welcome all participants to the ANOCA Zone V Youth Games.  We would also like to wish everyone a safe stay in Kigali until the end of the Games.

We would therefore like to offer the following crime tips:

1. Never leave your door unlocked when not in your room, even if it is just for a few minutes. This includes even going to the bathroom or to sleep.
2. Do not keep or carry large amounts of cash.
3. Do not leave your belongings unattended.
4. Seek help from Police or Security Services if needed.
5. If you realize or suspect that you are being followed, stay in an illuminated area and call Security Officers or Police for help.
6. Never let strangers into your apartment block.   
7. Report unauthorized persons or suspicious behavior to the Police or Security Officers immediately.
8. Trust your instincts and if you feel uncomfortable in a place or situation, leave right away and get help if necessary.
9. Be alert and aware of your surroundings.  Pay attention to who is around you and what activities are happening.  Do not leave the safety of a building or your vehicle until you have ensured all is secure and safe.
10. Lost and found properties may be handed to the Police or Security Officers.
11. Do not accept food or drinks from strangers and do not leave your food and drinks unattended

Climate

Rwanda has a temperate tropical highland climate, with lower temperatures than are typical for equatorial countries due to its high elevation. Kigali, in the centre of the country, has a typical daily temperature range between 12 °C (54 °F) and 27 °C (81 °F), with little variation through the year.     

The climate is tropical in Huye. The summers are much rainier than the winters in Huye. This location is classified as Aw by Köppen and Geiger. The average annual temperature in Huye is 19.1 °C. Precipitation here averages 1147 mm.

Population

Huye is one of eight district (Akarere) that make up Rwanda’s Southern Province. It has a total surface area of 581.5 square Kilometers. It has fourteen sectors and 77 Cells with a total of 509 Umudugudu (villages) in total.

The district has a population of 314,022 inhabitants with an average of 540 inhabitants per square kilometer.

Currency

The currency used is the Rwandan Franc (RWF). The RWF is divided into;

Time Zone

Central African Time i.e. Two (2) hours ahead of Coordinated Universal Time (UTC+02:00)

International Telephone Dialing

The international code to Rwanda is +250

To dial out to another country from Rwanda, one must typically dial 00 + country code + phone number.  

Business Hours

Private Sector:  Monday to Friday, 08h00 – 17h00

Government Offices: Monday to Friday, 07h00 – 17h00

Participation Agreement and Code of Conduct

All NOCs are expected to sign a Participation Agreement and abide by the participation rules and guidelines related to this agreement.

Further to that, all participants, be they athletes, officials, guests or volunteers, are expected to read, understand and sign the ANOCA Zone V Youth Games Code of Conduct. Chefs de Mission can sign this document on behalf of their delegations.