A. Technical regulations
The ANOCA Zone V Youth Games will take place from 2nd to 6th April 2019 in Huye District
B. Program of Events
- Men : 100m–400m–800m–1500m– 3000m, 5000m
- Women: 100m–400m–800m–1500m– 3000m
C. Age categories
This competition is open to athletes U18 (men and women), athletes aged 16 or 17 years, meaning athletes born between 01/01/2001 – 01/01/2003
The passport shall be the reference document to control the athlete’s age, a photocopy of which shall be made for the organizing committee.
D. Entry rules
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- In accordance with the rules of the ANOCA ZONE V Youth Games each Federation is allowed to enter in each event one athlete (01)
- No entry standards are required
- Each delegation shall be accompanied in accordance with the annexed ratio of officials Highlighted in the Games Manual.
E. Entry periods
Preliminary entries
This form will indicate the agreement in principle that the member country will be participating in the Games
The preliminary entry form should include the following information:
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- Number of athletes per event
- Number of officials accompanying the team
- The deadline of the preliminary entries is fixed on 1 March 2019
Final entries
The final entry form duly completed will be sent with:
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- The event, the athlete’s full name, the date of birth and the performance of the athlete.
- Full name of the accompanying officials
- The deadline to submit the final entry for all events is 8th March 2019 at midnight (Rwanda time)
- All entry forms (preliminary and final) are to be sent to the organizing committee ([email protected]) and copied to Rwanda Athletics Federation ([email protected])
Final confirmation of entries
- The heads of delegations must confirm the competitors’ name already entered in the competitions, who will finally take part in the events. This final confirmation must be notified on the eve of the technical meeting and will take in account the daily confirmation of the first competition day.
- For the second and third days, the daily confirmation shall be communicated on the evening of each event before 12 o’ clock at the TIC (Technical Information Center).
- The final confirmation forms will be distributed to each delegation upon arrival in Rwanda or will be available at the TIC.
F. The Technical Information Center (TIC)
The main role of the Technical Information Center is to establish a better link between each delegation, the technical secretary, the local organizing committee and the Technical Delegate.
The center will be opened on 2nd April from 9:00 AM to 6:00 PM and will be in operation every day until the end of the competitions.
Besides, the TIC will be responsible for the following:
- Notification of the start lists concerning heats, series and final
- Registration of confirmation
- Appeals to the jury of appeal
- Urgent technical matters to and from the Technical Delegate
- Results
G. The Technical Meeting
The technical meeting will be held on 2nd April 2019. Two (02) representatives maximum per delegation will be allowed to attend this meeting. The exact place and the time of the meeting will be announced to the delegation as soon as their arrival in Huye.
The following people will take part in the technical meeting:
- The Representative of the National Federation
- The Representative of the ANOCA ZONE V
- Two (02) Representatives from each delegation
- The Technical Delegate
- The Representatives of the organizing committee
- Leading technical officials
The agenda of the technical meeting will be the following:
- Welcome address by the President of the Rwanda Athletics Federation
- Speech by NOC Rwanda President
- Introduction of the Delegates and Leading Officials of the competition
- Final timetable
- Heats, Rounds and qualifications
- Training and warm up areas
- Answers to written questions
- Any other question
H. Site Visit
Immediately after the Technical Meeting, a visit of the competition stadium, and other installations will be organized. In order to facilitate this visit, it is advised that delegations be represented by two (02) members only.
I. Competitions Rules
Qualification procedure
- When the final confirmation lists are given, the starts lists will be established according to Rules 166.1 to 166.6 of IAAF.
- In case a preliminary round is cancelled due to a small number of participants, all delegation will be informed as soon as possible.
- The qualification procedure will be determined by the Technical Delegate according to IAAF Rules and will be communicated afterwards to the Delegations in the Technical Meeting.
Uniform
- The competitors must wear uniform approved by their respective federation. The victory ceremony is also part of the competition.
- In order to ensure respect of the Rules by the competitors, each head of Delegation is requested to show a complete official uniform to the Technical Information Center. Photographs of the official uniform will be submitted to the call room officials, in order to help the control of each competitor closing, shoes and bibs as per IAAF Rule 143.
Bibs of the competition
After the technical meeting, delegations will receive two (02) bibs per athlete, which must be worn, one on the back, one on the breast.
It is forbidden to cut, punch or fold the bibs which must be worn as they were issued.
Call room
- Athletes must present themselves at the call room according to the scheduled time. All delegations must ensure that their athletes are aware of the check in time for entry to the call room as follow:
Event | |||||
1 st call | 2 nd call | Entry | Exit | Entry | |
call room | Call room | To arena | |||
All Events | 45 | 35 | 30 | 15 | 10 |
- Once in the call room, athletes will be identified with their accreditation cards and their competitor’s numbers. After identification, the following checks will be done:
- Competition numbers bib.
- Uniform clothing of the competition
- The officially approved uniform clothing for the competition is the only one allowed to be worn.
No authorized items:
- It is forbidden to bring electronic appliances such as radios- Walkman- mobile phones etc. are not allowed in the competition areas.
- These will be identified and stored at the call room and retrieved after the event at the call room.
- After verification by the officials, athletes will head to the waiting area of the call room where they will receive final instructions before being accompanied to the event place.
J. Protest and appeal
- Protest will be dealt with as provided by IAAF Rules 146.
- Protest concerning the result or the conduct of the event shall be made within thirty minutes (30) following the official announcement of the result of the event.
- Any protest, shall in the first instance be made orally to the Referee, either by the athlete himself or by someone acting on his behalf. The Referee may decide on the protest or may refer the matter to the jury of appeal. If the Referee makes a decision, there shall be a right of appeal to the jury.
- An appeal to the jury of appeal must be made in writing on the appeal form which will be available at the T.I.C, and it must be signed by a responsible official on behalf of the athlete and shall be accompanied by a deposit of 100 US $ (or the equivalent in local currency), which will be forfeited if the protest is not upheld.
- An appeal to the jury shall be made thirty (30) minutes within the decision of the Referee